Service
Payroll that runs on time, every time.
PAYE payroll, real time information submissions, payslips and workplace pension processing for teams of any size, from a single director to a growing workforce.
- RTI submissions each pay run
- Payslips, P60s and P45s
- Auto-enrolment processing
Overview
A process where deadlines are not negotiable
Payroll is the one area of compliance where the deadline arrives every month rather than once a year, and where mistakes are noticed immediately by the people they affect. Employees expect the right amount on the right day, and HMRC expects a submission on or before the day you pay them.
We run payroll to a fixed schedule agreed with you, confirm the figures before anything is sent, and handle the submissions and the paperwork that follow.
What you get
What is included
The full pay-run cycle plus the annual obligations that sit around it.
Pay run processing
Gross to net calculations including tax, National Insurance, student loans and any other deductions that apply.
RTI submissions
Full payment submissions filed on or before each pay date, plus employer payment summaries where relevant.
Payslips and forms
Payslips issued each period, along with P45s for leavers and P60s at the end of the tax year.
Starters and leavers
New employees set up correctly from their starter information, and leavers processed with final pay calculated properly.
Workplace pensions
Assessment of employees each period, contribution calculations and uploads to your pension provider.
Payment reminders
A clear statement of what to pay HMRC and the pension provider, and by when, after every run.
More detail
What we need before the first run
Setting up a payroll takes a little more information than running one. Getting it right at the start avoids corrections later.
- Your PAYE and Accounts Office references, or help registering if you do not have them yet
- Employee details including start dates, National Insurance numbers and tax codes or starter declarations
- Pay rates, hours and the pay frequency you want to use
- Your workplace pension scheme details and contribution levels
- Any existing year-to-date figures if you are moving mid-year from another provider
Things that commonly cause problems
Late notice of changes is the biggest one. If someone leaves, joins or changes hours, we need to know before the run rather than after it, because corrections to a submitted payroll are more involved than getting it right first time.
The other frequent issue is treating irregular payments as an afterthought. Bonuses, commission, statutory pay and expenses reimbursed through payroll all have their own treatment, so it is worth flagging them in advance.
Process
Each pay period
A short, repeatable cycle with a fixed cut-off date agreed at the start.
Step 01: Changes submitted
You send any changes by the agreed cut-off: hours, starters, leavers, absences.
Step 02: Payroll drafted
We process the run and send you a summary of gross pay, deductions and net pay.
Step 03: You approve
Nothing is submitted until you have confirmed the figures are right.
Step 04: Filed and issued
RTI is submitted, payslips are released and you receive your payment instructions.
Questions
Common questions
If something is not covered here, ask us directly and we will give you a straight answer.
Often yes, because the obligations are the same whether you employ one person or twenty. A single-director scheme is inexpensive to run and removes the risk of a missed submission.
Yes. We need the year-to-date figures and employee records from your current provider so the running totals stay correct. Moving at the start of a tax month is usually cleanest, but it can be done at other points.
We assess employees each period, calculate contributions and upload them to your provider. The scheme itself remains yours, and legal duties as an employer stay with you, but the processing is handled as part of the run.
Construction Industry Scheme work is separate from payroll and has its own monthly returns and deduction rules. Tell us if it applies to you and we will quote for it alongside your payroll.
Get a payroll fee based on your actual headcount.
Tell us how many people you pay and see an indicative monthly figure immediately.